Community Room

Looking for a unique space to hold your next meeting or event? The Humane Society of Summit County has a room available for a one-of-a-kind experience. Our Community Room holds up to 50 people and is available Monday-Friday 9 a.m. – 7 p.m. and Saturday and Sunday from 11 a.m. – 4 p.m.

Interested? Please contact Michelle Kane, Events Coordinator, at 234-264-5043 or mkane@summithumane.org.

Conference Room Features:

• Screen with HDMI projector capability (laptop not included in setup)
• Embedded surround sound in room, connected through HDMI and your laptop
• Wireless internet access for personal laptops and smart devices
• Refrigerator, microwave, sink and counter space
• White Boards
• Lots of natural light

 

Room Setup

The room can be set up in a variety of ways, from Classroom Style to U-shape to Banquet Seating. Work with our Events Coordinator to determine the best set-up for your event or meeting. 

Reservations

Please complete the Community Room Use Agreement Form. If your request can be accommodated, the space will be tentatively booked pending the completion of the agreement form and payment, if applicable. Please read the Use Agreement Form for additional details.

Community Room Use Agreement

Please read the terms below and agree before requesting use of the Humane Society of Summit County’s Community Room.

Terms of Use

Nonprofits and other community or professional organizations (Users) may use the Humane Society of Summit County’s (HSSC’s) Community Room located at 752 West Portage Trail, Akron, Ohio 44313, for meetings. The Room is available for use/rental Monday through Friday between the hours of 9:00 a.m. to 7:00 p.m. and Saturday to Sunday between the hours of 11:00 a.m. to 4:00 p.m. The following terms and conditions apply to all Community Room Users:

1. Reservations

A User may apply to use the Community Room two weeks in advance by filling out, signing, and submitting this form through HSSC Event Coordinator. Applications submitted less than the required number of days in advance may not receive a response. The User will be contacted by phone or email when the reservation is approved within two days of the application. The HSSC reserves the right to deny use of the Community Room to any person, group, organization, or other entity for any reason.

2. Fees

Nonprofit organizations may use the Community Room without charge. For private organizations, the fee is$100 for a 2-hour minimum rental (each additional hour $25) and must be paid when agreement is signed. The fee is refundable if cancellation of the reservation occurs no less than 48 hours before the reserved time.

3. Access

Access to the Community Room will be provided by HSSC Event Coordinator or designated staff. The User must enter through the designated entrance located at the front doors. Check in with the receptionist for your space reservation. 4. Maximum Occupancy. The maximum occupancy of the Community Room is 50 people. The User agrees not to exceed the maximum occupancy while using the Community Room.

4. Maximum Occupancy

The maximum occupancy of the Community Room is 50 people. The User agrees not to exceed the maximum occupancy while using the Community Room.

5. Maintenance and Cleanliness

The User agrees to maintain the cleanliness and order of the Community Room during and after use. All carpets, furniture, and equipment must be left in the same condition as found. The User is responsible for any damage caused to the Room and/or any of its contents during their use of the Room.

6. Facilities and Equipment

The Community Room is equipped with tables, chairs, fridge, microwave, sink, trash cans, and screen (Users must provide their own AV equipment). Restroom facilities are available in the vicinity of the Room.

7. Security and Conduct

Access to certain areas, such as secure hallways and animal care areas, is restricted. The User and their guests are not permitted to access these areas and must conduct themselves in a manner that does not disrupt other activities within the building.

8. Prohibited Activities

Smoking, alcohol, illegal substances, open flames, and candles are strictly prohibited in the Community Room.

9. Compliance with Laws

The User agrees to comply with all applicable laws, regulations, and policies while using the Community Room. Any violation of these terms may result in the immediate termination of this Agreement and forfeiture of any fees paid.

10. Indemnification

The User agrees to indemnify and hold harmless HSSC from all claims, damages, or liabilities arising out of or related to the User’s use of the Community Room.

11. Termination

HSSC reserves the right to terminate this Agreement at any time for any reason, including but not limited to violations of the terms set forth herein.

12. Governing Law

This Agreement shall be governed by and construed in accordance with the laws of Ohio.

13. Entire Agreement

This Agreement constitutes the entire agreement between the parties and supersedes all prior understandings, agreements, or representations, whether oral or written.